Administrator

We pride ourselves on our integrity. We do what’s right for our employees, patients and partners, and so can you.

We are currently recruiting for a Facilities Administrator to join the Facilities team.  The purpose of this role is to provide administrative support to the Facilities Team by developing, implementing and improving good practices ensuring that OXB policies and regulatory standards are met.

Our Facilities team lead various buildings and infrastructure changes across all our workplaces. This includes external and internal redevelopment projects, equipment maintenance and repairs while ensuring our premises remain secure, safe and clean for our employees to work.

Your responsibilities in this role would be:

• Overseeing contracts including for Money Penny and stationery
• Monitoring the Facilities inbox to ensure that all appropriate enquiries are dealt with in a timely manner as well as the Facilities work request tracker
• Raising and receipting invoices
• Ordering and stock checking of consumables for all kitchens across the estate.
• Maintaining the Capita Registrars Shareholders spreadsheet
• Attending Facilities meetings at all sites and as and when required recording meeting minutes
• Traveling between OXB sites weekly
• Acting as a first line support in relating to facility queries and requests and escalating where necessary
• Providing analysis on items for Facilities Team and their internal customers
• Devising and maintaining in-house facilities related documentation including protocols, internal signage, and spreadsheets

We are looking for:

• Ability to travel to different sites – driving licence is essential
• GCSE English and Maths
• Experience in administration
• Proficient in Microsoft Windows applications such as Excel, Word and PowerPoint, Outlook and Visio
• Experience of working in a fast past facilities or customer service environment
• Experience of procurement systems and procedures
• Excellent communication skills over the telephone and in person

About Us:

OXB is a quality and innovation-led viral vector CDMO with a mission to enable its clients to deliver life changing therapies to patients around the world. One of the original pioneers in cell and gene therapy, we have more than 25 years of experience in viral vectors; the driving force behind most gene therapies.

OXB collaborates with some of the world’s most innovative pharmaceutical and biotechnology companies, providing viral vector development and manufacturing expertise in lentivirus, adeno-associated virus (AAV) and adenoviral vectors. OXB’s world-class capabilities span from early-stage development to commercialisation. These capabilities are supported by robust quality-assurance systems, analytical methods, and depth of regulatory expertise.

What’s in it for you:

• Highly competitive total reward packages
• Wellbeing programmes
• Development opportunities
• Welcoming, friendly, supportive colleagues
• A diverse and inclusive working environment
• Our values are: Responsible, Responsive, Resilient, Respect
• State of the art laboratory and manufacturing facilities
• A 35-hour working week

We want you to feel inspired every day. We’re future-focused and our business is growing rapidly. We succeed together through passion, commitment and teamwork, and so can you.

Collaborate. Contribute. Change lives.